When handling sensitive information, it’s important to share your documents in a safe way. First, make sure you only share the data they require access to. This will lessen the risk that a substantial portion of your data will fall into the incorrect hands in the event of a breach. Use devices to prevent unauthorised edits of files. There are software programs that encrypt files when you and another person are working in an Excel spreadsheet, for example, which protects against malicious or accidental modifications and ensures that numbers remain precise.
It is also an excellent idea. It adds an additional layer of security and allows you to track who is using your files. You can also add a date of expiration to download links, and remove access how to make your next corporate meeting more effective with online communication tools after a set period. This will prevent hackers or even employees who have no authority from keeping personal information for longer than they are permitted to do so by company policies. When you no longer require a file, develop an instruction manual that instructs your staff on how to write it several times (like shredding the file digitally and then degaussing) to ensure it’s not capable of being resurrected in the future.
The sensitive information stored on your devices, whether it’s student information, research data or well-crafted spreadsheets and other documents is extremely valuable. If you make a mistake, your confidential data could end up in the wild for anyone to snoop on, causing financial damages or damage to your reputation.
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