When dealing with sensitive information, it is crucial to share your data in a safe and secure manner. In the beginning, ensure that you only share the information they need access to. This will lower the chance that a substantial portion of your data is able to fall into the wrong hands in the event of a data breach. Additionally, use devices which prevent unauthorised editing of files. There are programs that protect files from being encrypted in the event that you and a third party are working on an Excel spreadsheet, for instance it protects against accidental or malicious changes and ensures that numbers are precise.
It’s also a great idea to watermark your files, which provides an additional layer of protection and helps you identify who is accessing your files. You can also add an expiration date on download links, and then deactivate access to a file after a set amount of time. This will keep hackers out or even employees without authorization from keeping personal information longer than they are permitted to do so by corporate policies. Create a manual that will guide your employees on how to erase a file repeatedly.
It doesn’t matter if it’s research data, student information, or your carefully designed spreadsheets and documents, the sensitive information stored on your devices can be extremely valuable. If you make a mistake, your confidential data can be exposed to enhancing system resilience with cloud redundancies the public, causing financial losses or affecting your reputation.
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