Online board meetings are virtual meetings that use a reliable video conference software. These meetings are conducted from your home or any other location with internet access. They provide many benefits, including greater governance for nonprofits as well as more efficient meeting times and a greater diversity of participants.
The first thing you need to keep in mind when using online board meetings is that you double-check with the mission-driven group or company that you are a part of, as well as local laws and regulations regarding these types of meetings. They are generally not permitted by the internal policy of certain mission-driven companies and organizations, and may be illegal in specific states or regions.
Before the virtual meeting, participants must ensure that their equipment (computer headsets, microphones, headphones) is in good working order. The organizer of the meeting should create an agenda and invite everyone to join. Attach a copy of the calendar invitation so that everyone can view it. Add notes, feedback or comments ahead of time. This will make it easier to organize the meeting and improve engagement.
During the meeting, board members should adhere to online meeting protocol by turning on their cameras and speaking only when called upon. The chair of the meeting can ask for volunteers to lead the discussion, and appoint the notetaker. In addition, the chair should conduct quick check-ins to make sure that all attendees are linked up and on the same page.
It is crucial to follow-up on any action items or deadlines that were given in person or are listed on the board’s platform. This will encourage accountability, and allow board leaders to contact members who aren’t performing their duties.
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